2021/04/01 04:00 PM Board Administrative Committee Regular Meeting - Web Outline - Eastern Municipal Water District, California

Board Administrative Committee
Regular Meeting
4/1/2021 4:00 PM
Conf. Rm. 217

2270 Trumble Road Perris, CA 92570

Downloads:

Agenda Only (PDF)

Agenda Packet (PDF)

Minutes (PDF)

	Call to Order
	A.	Roll Call
		Other attendees included: Heidi Schoeppe, and Matt Chesney, Albert A. Webb Associates (Remote); Jim Zimmerman, Zimmerman Group (Remote); Bradley Neal, Stradling Yocca Carlson & Rauth (Remote); Richard Kikuchi, LSL CPAs & Advisors (Remote); Ana Sarabian, Fieldman, Rolapp & Associates (Remote)
I.	Public Comments
	None
II.	Proposed Board Items - Action Calendar
	A.	Adopt a Proposed Resolution of Issuance of the Board of Directors of Eastern Municipal Water District Acting as the Legislative Body of Community Facilities District No. 2004-35 (Mountain Gate) Improvement Area D Authorizing the Issuance of its 2021 Special Tax Bonds and Approving Bond Documents as to Form
			Action/Info Item Printout
		a.	Exhibit A - Resolution of Issuance
		b.	Exhibit B - Trust Indenture
		c.	Exhibit C - Bond Purchase Agreement
		d.	Exhibit D - Preliminary Official Statement
		e.	Exhibit E - Preliminary Bond Analysis
		f.	Presentation
	B.	Adopt a Proposed Resolution of Issuance of the Board of Directors of Eastern Municipal Water District Acting as the Legislative Body of Community Facilities District No. 2018-82 (Aspen Pointe) Authorizing the Issuance of its 2021 Special Tax Bonds and Approving Bond Documents as to Form
			Action/Info Item Printout
		a.	Exhibit A - Resolution
		b.	Exhibit B - Trust Indenture
		c.	Exhibit C - Bond Purchase Agreement
		d.	Exhibit D - Preliminary Official Statement
		e.	Exhibit E - Bond Sale Analysis
		f.	Presentation
	C.	Adopt a Proposed Resolution of the Board of Directors of Eastern Municipal Water District Approving a Joint Community Facilities Agreement as to Form for City of Menifee Community Facilities District No. 2021-1
			Action/Info Item Printout
		a.	Exhibit A - Resolution Approving JCFA
		b.	Exhibit B - Joint Community Facilities Agreement
		c.	Exhibit C - Boundary Map
	D.	Adopt Two Proposed Resolutions of Intention of the Board of Directors of Eastern Municipal Water District in Connection with the Establishment of Community Facilities District No. 2021-91 (Prairie Crossing)
			Action/Info Item Printout
		a.	Exhibit A - Resolution to Establish
		b.	Exhibit B - Resolution to Incur Indebtedness
		c.	Exhibit C - Formation Analysis
		d.	Exhibit D - Location Map
	E.	Adopt a Proposed Resolution Amending the EMWD Administrative Code, Title 3 Article 8, Comprehensive Debt PolicyItem Updated
			Action/Info Item Printout
		a.	Exhibit A - Resolution
		b.	Exhibit B - Comprehensive Debt Policy
		c.	Exhibit C - Redline Comprehensive Debt Policy
		d.	Presentation
	F.	Approve and Authorize a Three-Year Contract with Lance, Soll & Lunghard, LLP for Professional Auditing Services, with Two Optional Renewal YearsItem Updated
			Action/Info Item Printout
		a.	Exhibit A - LSL Proposal for Auditing Services
		b.	Presentation
	G.	Approve and Authorize a Lease Amendment with T-Mobile West Tower LLC, for an Additional Tenant at the District's Walnut Tank Facility
			Action/Info Item Printout
		a.	Exhibit A - Location Map
		b.	Exhibit B - Lease Amendment
	H.	Approve and Authorize a One-Year Extension and the Addition of $272,000 to Agreement No. 102956 with Xerox Corporation for Document and Production Equipment Lease Services
			Action/Info Item Printout
	I.	Approve Map and Legal Descriptions, and Adopt Two Proposed Resolutions for the Annexation of Parcel Nos. U-23-21-1 and U-24-21-1 to Improvement District Nos. U-23 and U-24 (Lennar Homes of California, Incorporated)
			Action/Info Item Printout
		a.	Exhibit A - Sewer Resolution
		b.	Exhibit B - Water Resolution
		c.	Exhibit C - Legal Description and Map
		d.	Exhibit D - Directors Map
	J.	Approve Map and Legal Descriptions, and Adopt Two Proposed Resolutions for the Annexation of Parcel Nos. U-27-21-1 and U-28-21-1 to Improvement District Nos. U-27 and U-28 (Duke Realty Webster Rider, LP)
			Action/Info Item Printout
		a.	Exhibit A - Sewer Resolution
		b.	Exhibit B - Water Resolution
		c.	Exhibit C - Legal Description and Map
		d.	Exhibit D - Directors Map
	K.	Approve Map and Legal Descriptions, and Adopt Two Proposed Resolutions for the Annexation of Parcel Nos. U-31-21-1 and U-32-21-1 to Improvement District Nos. U-31 and U-32 (Forterra Pipe and Precast, LLC)
			Action/Info Item Printout
		a.	Exhibit A - Sewer Resolution
		b.	Exhibit B - Water Resolution
		c.	Exhibit C - Legal Description and Map
		d.	Exhibit D - Directors Map
	L.	Approve Map and Legal Descriptions, and Adopt Two Proposed Resolutions for the Annexation of Parcel Nos. U-35-21-1 and U-36-21-1 to Improvement District Nos. U-35 and U-36 (Pulte Home Company, LLC, and Diamond Brothers Five Partnership)
			Action/Info Item Printout
		a.	Exhibit A - Sewer Resolution
		b.	Exhibit B - Water Resolution
		c.	Exhibit C - Legal Description and Map
		d.	Exhibit D - Directors Map
	M.	Approve and Authorize an Additional Appropriation of $69,000 with eVerge Group LLC (eVerge) for a Total Three-Year Contract Amount of $613,190
			Action/Info Item Printout
III.	Information Items / Presentations
	A.	Public and Governmental Affairs Highlights and Legislative Updates
			Action/Info Item Printout
		a.	Exhibit A - Highlights
		b.	Exhibit B - Federal Matrix
		c.	Exhibit C - State Matrix
IV.	Receive and File
	A.	Employee Reimbursements of at Least $100 (AB1542) for February 2021
			Action/Info Item Printout
		a.	Exhibit A - List of Reimbursements for February 2021
	B.	Treasurer's Report for February 2021
			Treasurer Report Printout
		a.	Exhibit A - Treasurer's Report for February 2021
		b.	Exhibit B - Portfolio Charts for February 2021
	C.	Post Audit of Checks for the Month of February 2021
			Post Audit of Checks Report Item Printout
		a.	Exhibit A - Wires Out for February 2021
		b.	Exhibit B - Check Register for February 2021
	D.	Contracts Executed on Behalf of the District for February 2021
			Action/Info Item Printout
		a.	Exhibit A - Report
	E.	District Staffing Status Update for February 2021
			Action/Info Item Printout
		a.	Exhibit A - District Staffing Status Report - February 2021
V.	Director's Comments / Future Agenda Item(s)
	Director Paule requested staff provide an informational item for the June 3, 2021 Board Administrative Committee meeting to evaluate costs and details for conducting webcasts for District Board Meetings along with an outline of what other agencies are doing as it relates to public meetings.
VI.	Closed Session
	None
VII.	Next Meeting
	Thursday, May 6, 2021, 4:00 p.m.