2020/12/16 09:00 AM Board of Directors Regular Meeting - Web Outline - Eastern Municipal Water District, California

Board of Directors
Regular Meeting
12/16/2020 9:00 AM
Board Room

2270 Trumble Road Perris, CA 92570

Downloads:

Agenda Only (PDF)

Agenda Packet (PDF)

Minutes (PDF)

	PLEDGE OF ALLEGIANCE
	The Pledge of Allegiance was led by Director Armstrong.
	CALL TO ORDER
	1.	Roll Call
		Other attendees included: Shannon Ayala, Davis Farr LLP
	INTRODUCTION OF GUESTS - Public Affairs Officer
I.	PUBLIC COMMENTS
	None
II.	RECOGNITIONS
	A.	Supplier of the Year Recognition (Howell)
		The supplier of the year award was presented to Quinn Power Systems
III.	EXECUTIVE REPORTS
	A.	General Manager's ReportItem Updated
			GM Report Printout
	B.	DGMs / AGMs Reports (Kanetis, Nomura, Mouawad, Wall)
		DGM Kanetis noted that a meeting was held with the general manager and staff from Santa Ana Watershed Project Authority (SAWPA), as well as with SAWPA’s member agencies’ water resource managers to discuss a proposed brine line capacity utilization program. AGM Wall noted that a subcontractor drilled a hole into the Inland Empire Brine Line last week. Fortunately, there was no sanitary overflow. There will be a scheduled shut down of the brine line for repairs beginning tomorrow and should be back online by the evening.
IV.	CONSENT CALENDAR
	A.	Adopt a Proposed Resolution Updating the Consolidated Schedule of Rates, Fees and Charges
		Resolution 2020-162
			Action/Info Item Printout
		a.	Exhibit A - Resolution
		b.	Exhibit B - Proposed Schedule of Rates, Fees, and Charges
	B.	Adopt a Proposed Resolution Establishing and Setting Forth the Terms and Conditions Associated with the Proposed Annexation Designated as the 111th Fringe Area (W.M. Lyles) to Rancho California Water District, Eastern Municipal Water District and The Metropolitan Water District of Southern California
		Resolution 2020-163
			Action/Info Item Printout
		a.	Exhibit A - Resolution
		b.	Exhibit B - Map and Legal Description
	C.	Approve and Authorize a Change Order to Kubra Contract No. 124396 in the Amount of $70,652
			Action/Info Item Printout
	D.	Approve Map and Legal Description, and Adopt One Proposed Resolution for the Annexation of Parcel No. 19-20-1 to Improvement District No. 19 (Villa Annette, LP)
		Resolution 2020-164
			Action/Info Item Printout
		a.	Exhibit A - Sewer Resolution
		b.	Exhibit B - Legal Description and Map
		c.	Exhibit C - Directors Map
	E.	Approve Map and Legal Descriptions, and Adopt Two Proposed Resolutions for the Annexation of Parcel Nos. U-31-20-4 and U-32-20-4 to Improvement District Nos. U-31 and U-32 (Heritage Square Menifee, LLC)
		Resolution 2020-165 Resolution 2020-166
			Action/Info Item Printout
		a.	Exhibit A - Sewer Resolution
		b.	Exhibit B - Water Resolution
		c.	Exhibit C - Legal Description and Map
		d.	Exhibit D - Directors Map
	F.	Approve Map and Legal Descriptions, and Adopt Two Proposed Resolutions for the Annexation of Parcel Nos. U-31-20-6 and U-32-20-6 to Improvement District Nos. U-31 and U-32 (Jorge Lopez and Carolina Lopez)
		Resolution 2020-167 Resolution 2020-168
			Action/Info Item Printout
		a.	Exhibit A - Sewer Resolution
		b.	Exhibit B - Water Resolution
		c.	Exhibit C - Legal Description and Map
		d.	Exhibit D - Directors Map
	G.	Approve Map and Legal Descriptions, and Adopt Two Proposed Resolutions for the Annexation of Parcel Nos. U-31-20-7 and U-32-20-7 to Improvement District Nos. U-31 and U-32 (Kathleen Brechtel)
		Resolution 2020-169 Resolution 2020-170
			Action/Info Item Printout
		a.	Exhibit A - Sewer Resolution
		b.	Exhibit B - Water Resolution
		c.	Exhibit C - Legal Description and Map
		d.	Exhibit D - Directors Map
	H.	Approve Map and Legal Descriptions, and Adopt Two Proposed Resolutions for the Annexation of Parcel Nos. U-31-20-5 and U-32-20-5 to Improvement District Nos. U-31 and U-32 (Gabrilela Paz and Miguel Camacho)
		Resolution 2020-171 Resolution 2020-172
			Action/Info Item Printout
		a.	Exhibit A - Sewer Resolution
		b.	Exhibit B - Water Resolution
		c.	Exhibit C - Legal Description and Map
		d.	Exhibit D - Directors MapAttachment Revised After Committee Meeting
	I.	Approve Map and Legal Description, and Adopt One Proposed Resolution for the Annexation of Parcel No. U-35-20-10 to Improvement District No. U-35 (Michael Fornarotto)
		Resolution 2020-173
			Action/Info Item Printout
		a.	Exhibit A - Sewer Resolution
		b.	Exhibit B - Legal Description and Map
		c.	Exhibit C - Directors Map
	J.	Approve Map and Legal Descriptions, and Adopt Two Proposed Resolutions for the Annexation of Parcel Nos. U-35-20-11 and U-36-20-11 to Improvement District Nos. U-35 and U-36 (Lennar Homes of California, Incorporated)
		Resolution 2020-174 Resolution 2020-175
			Action/Info Item Printout
		a.	Exhibit A - Sewer Resolution
		b.	Exhibit B - Water Resolution
		c.	Exhibit C - Legal Description and Map
		d.	Exhibit D - Directors Map
V.	ITEMS CONSIDERED OUTSIDE OF CONSENT CALENDAR
	A.	Approve Board Meeting Minutes
		1.	Minutes of Dec 2, 2020 9:00 AM
			Director Armstrong abstained from voting on this item as he did not attend the meeting
VI.	ACTION CALENDAR
	It was noted that Director Slawson had a potential conflict with item VI.B. Adopt a Proposed Resolution of Issuance of the Board of Directors of Eastern Municipal Water District Acting as the Legislative Body of Community Facilities District No. 2016-75 (Camberly Place) Authorizing the Issuance of its 2021 Special Tax Bonds and Approving Bond Documents as to Form. Director Slawson proceeded to exit the meeting while this item was discussed and voted on.
	A.	Receive and Accept the Comprehensive Annual Financial Report, the Single Audit Report on Expenditure of Federal Awards and the Assessment District Nos. 5, 7, 8, and 12 Financial Statements of the Eastern Municipal Water District for the Fiscal Year Ended June 30, 2020
		Ms. Ayala provided a presentation on this item
			Action/Info Item Printout
		a.	Exhibit A - Comprehensive Annual Financial Report
		b.	Exhibit B - SAS 114 Letter
		c.	Exhibit C - SAS 115 Leter
		d.	Exhibit D - Single Audit Report Report on Expenditure of Federal Awards
		e.	Exhibit E - Assessment District Financial Statements
		f.	Exhibit F - SAS 114 Letter - ADs
		g.	Exhibit G - GANN Limit AUP Report
	B.	Adopt a Proposed Resolution of Issuance of the Board of Directors of Eastern Municipal Water District Acting as the Legislative Body of Community Facilities District No. 2016-75 (Camberly Place) Authorizing the Issuance of its 2021 Special Tax Bonds and Approving Bond Documents as to Form
		Mr. Hays provided a presentation on this item Resolution 2020-176
			Action/Info Item Printout
		a.	Exhibit A - Resolution of Issuance
		b.	Exhibit B - Trust Indenture
		c.	Exhibit C - Bond Purchase Agreement
		d.	Exhibit D - Preliminary Official Statement
		e.	Exhibit E - Preliminary Bond Analysis
		f.	Presentation
	C.	Approve and Authorize Acquisition of a Portion of Assessor Parcel Number (APN) 454-270-019 and Easement Located Over Portions of APNs 464-250-002, 464-250-003, 454-270-020 & 454-270-032, in the City of Hemet
		Mr. Ward provided a presentation on this item
			Action/Info Item Printout
		a.	Presentation
VII.	INFORMATION ITEMS / PRESENTATIONS
	A.	EMWD Enterprise Resource Planning (ERP) WorkshopItem Updated
		Mr. Adams provided a presentation on this item
			Action/Info Item Printout
		a.	Presentation
	B.	Financial Operating and Capital Highlights Through the First Quarter of Fiscal Year 2020-21
		Mr. Adams provided a presentation on this item
			Action/Info Item Printout
		a.	Exhibit A - 1st Quarter Fiscal Year 2020-21 Financial and Operating Highlights Report
		b.	Presentation
	C.	EMWD Water Bottle Fill Station Program Update
		Mr. Freetage provided a presentation on this item
			Action/Info Item Printout
		a.	Presentation
	D.	Fleet Services Regulatory Impacts Informational Update
		Mr. Howell provided a presentation on this item
			Action/Info Item Printout
		a.	Presentation
VIII.	RECEIVE AND FILE
	A.	Reports
		1.	Receive Senate Bill 165 Annual Accountability Report for All Applicable Community Facilities Districts
				Action/Info Item Printout
			a.	Exhibit A - 2020 EMWD SB 165 Report
		2.	Public and Governmental Affairs Highlights and Legislative Updates
				Action/Info Item Printout
			a.	Exhibit A - Highlights
			b.	Exhibit B - Federal Matrix
		3.	District Staffing Status Update for October 2020
				Action/Info Item Printout
			a.	Exhibit A - District Staffing Status Report for October 2020
		4.	Treasurer's Report for October 2020
				Treasurer Report Printout
			a.	Exhibit A - Treasurer's Report for October 2020
			b.	Exhibit B - Portfolio Charts for October 2020
		5.	Post Audit of Checks for the Month of October 2020
				Post Audit of Checks Report Item Printout
			a.	Exhibit A - Wires Out for October 2020
			b.	Exhibit B - Check Register for October 2020
		6.	Contracts Executed on Behalf of the District for October 2020
				Action/Info Item Printout
			a.	Exhibit A - Report
	B.	Committee Meeting Notes
		1.	Minutes of Dec 3, 2020 4:00 PM
		2.	Minutes of Dec 10, 2020 3:30 PM
IX.	CALENDAR REVIEW / DIRECTOR ATTENDANCE REPORTS
	The respective board members reported on their District activities for the period of December 2 through December 15, 2020
	A.	Board Calendar Review (Perkins)
		Ms. Perkins reviewed the Board’s EMWD calendar and special events for December 2020 through February 2021
	B.	Meetings (Corona)
		1.	EMWD and Elsinore Valley Municipal Water District Interagency Meeting - December 8
		2.	Rancho California Water District Board Meeting - December 10
	C.	EMWD Meetings (Record)
		1.	Joint Inland and Orange County Caucus - December 3
		2.	Update with General Manager - December 10
	D.	MWD Meetings (Record)
		1.	Finance and Insurance Committee Agenda Review - December 3
		2.	Standing Committee and Board Meetings -Item Updated
				MWD Update Printout
			a.	Exhibit A - Hydrology Report
		3.	Special Joint Meeting of the Executive Committee and Board of Directors - December 15
			*Director Record noted that he participated in this meeting, which was not included in the original published agenda
	E.	Meetings (Paule)
		1.	Association of California Water Agencies Fall Conference - December 2-3
		2.	EMWD and Audubon Society Meeting - December 3
		3.	EMWD and Elsinore Valley Municipal Water District Interagency Meeting - December 8
	F.	Meetings (Slawson)
		1.	Association of California Water Agencies Fall Conference - December 2-3
		2.	Western Riverside Council of Governments Executive Committee - December 7
		3.	Update with General Manager - December 10
		4.	Santa Ana Watershed Project Authority Commission Meeting - December 15
X.	DIRECTOR'S COMMENTS / FUTURE AGENDA ITEMS
	Director Armstrong asked staff to add an item for discussion to delay the implementation of the rate increase to the January 6, 2021 Board meeting agenda; Director Corona concurred.
XI.	CLOSED SESSION
	None
XII.	ADJOURNMENT
	There being no further business to come before the Board, Vice President Paule adjourned the meeting at 11:16 a.m., to be reconvened on Wednesday, January 6, 2021 at 9:00 a.m.