2020/06/03 09:00 AM Board of Directors Regular Meeting - Web Outline - Eastern Municipal Water District, California

Board of Directors
Regular Meeting
6/3/2020 9:00 AM
Board Room

2270 Trumble Road Perris, CA 92570

Downloads:

Agenda Only (PDF)

Agenda Packet (PDF)

Minutes (PDF)

	PLEDGE OF ALLEGIANCE
	The Pledge of Allegiance was led by Nick Kanetis.
	CALL TO ORDER
	1.	Roll Call
	INTRODUCTION OF GUESTS - Public Affairs Officer
I.	PUBLIC COMMENTS
	None
II.	EXECUTIVE REPORTS
	A.	General Manager's ReportItem Updated
			GM Report Printout
	B.	DGMs / AGMs Reports (Kanetis, Nomura, Mouawad, Wall)
		DGM Kanetis noted that on Monday, June 1, 2020, the San Diego Local Agency Formation Commission formed an advisory committee with regards to the Rainbow Municipal Water District and Fallbrook Public Utility District applications that they received from the two agencies to detach from the San Diego County Water Authority. Ten members will make up the advisory committee which includes the District.
III.	CONSENT CALENDAR
	A.	Approve Board Meeting Minutes
		1.	Minutes of May 20, 2020 9:00 AM
	B.	March Meeting Summary and Expense Reports of the Board of Directors; Expense Report of the General Manager
			Action/Info Item Printout
		a.	Exhibit A - Meeting Summary and Expense Report, All Board Members
		b.	Exhibit B - Expense Report, General Manager
	C.	April Meeting Summary and Expense Reports of the Board of Directors; Expense Report of the General Manager
			Action/Info Item Printout
		a.	Exhibit A - Meeting Summary and Expense Report, All Board Members
	D.	Approve and Authorize Two-Year Agreements for On-Call Facilities Mechanical and Underground Piping Construction Services, in the Not-to-Exceed Total of $500,000 and $750,000 Respectively
			Action/Info Item Printout
	E.	Approve and Authorize the Award of Recycled Water Irrigation Plan Checking Agreements in the Full Term, Not-to-Exceed Total of $1,300,000
			Action/Info Item Printout
	F.	Approve and Authorize Two-Year Agreements for As-Needed Inspection Services in the Full-Term, Not-to-Exceed Total of $3,600,000
			Action/Info Item Printout
	G.	Approve and Authorize a Two-Year Agreement with Yorke Engineering, LLC, for South Coast Air Quality Management District Rule 1110.2 Compliance Support Services, Not-to-Exceed Total of $375,000
			Action/Info Item Printout
	H.	Approve and Authorize the Addition of Funds for As Needed Water Booster and Storage Facility Plan Checking Services in the Amount of $180,000 for a Revised, Not-To-Exceed, Category Total of $305,000
			Action/Info Item Printout
	I.	Adopt a Resolution Approving the Appointments of Treasurer and Deputy Treasurer of Eastern Municipal Water DistrictItem Updated
		Resolution 2020-087
			Action/Info Item Printout
		a.	Exhibit A - Resolution
IV.	ACTION CALENDAR
	A.	Approve and Authorize Award of Contract with Paso Robles Tank, Incorporated, ($494,498.25) under Specification No. 1395W, Markham Tank Interior Recoating, and Additional Appropriation of $749,700
		Mr. Stone provided a presentation on this item
			Action/Info Item Printout
		a.	Exhibit A - Location Map
		b.	Exhibit B - Bid Summary
		c.	Exhibit C - Dudek Proposal
		d.	Exhibit D - Cost Estimate
		e.	Presentation
	B.	Approve and Authorize Award of Contract with Paso Robles Tank, Incorporated, ($1,669,999) under Specification No. 1394W, Citrus II Tank Interior Recoating, and Additional Appropriation of $2,128,500
		Mr. Stone provided a presentation on this item
			Action/Info Item Printout
		a.	Exhibit A - Location Map
		b.	Exhibit B - Bid Summary
		c.	Exhibit C - Dudek Proposal
		d.	Exhibit D - Cost Estimate
	C.	Approve and Authorize Award of Contract with Hemet Manufacturing Company ($615,384) under Specification No. 1402P, Winchester Recycled Water Transmission Main Cathodic Protection Rehabilitation, and Additional Appropriation of $895,700
		Mr. Stone provided a presentation on this item
			Action/Info Item Printout
		a.	Exhibit A - Location Map
		b.	Exhibit B - Bid Summary
		c.	Exhibit C - Cost Estimate
		d.	Presentation
	D.	Approve and Authorize Agreement Term Sheet with Western Municipal Water District for the North Perris Groundwater Program
		AGM Mouawad provided a presentation on this item
			Action/Info Item Printout
		a.	Exhibit A - Term Sheet
		b.	Presentation
	E.	Approve and Authorize the Award of Contracts for Integration Services with Beavens Systems Inc. ($432,236), and Procurement of Hardware with Royal Industrial Solutions ($668,106) for the Perris Valley Regional Water Reclamation Facility Programmable Logic Controllers Upgrade, and Funding for the Total Project Cost in the Amount Not to Exceed $1,360,000
		Mr. Melendrez provided a presentation on this item
			Action/Info Item Printout
		a.	Exhibit A - Summary of Proposal
		b.	Exhibit B - Cost Estimate
		c.	Presentation
V.	INFORMATION ITEMS / PRESENTATIONS
	A.	COVID-19 Surveillance in Wastewater
		Mr. Melendrez provided a presentation on this item
			Action/Info Item Printout
		a.	Presentation
VI.	RECEIVE AND FILE
	A.	Reports
		1.	Change Orders to Specifications
				Action/Info Item Printout
			a.	Exhibit A - Report
	B.	Committee Meeting Notes
		1.	Minutes of May 21, 2020 7:30 AM
		2.	Minutes of May 28, 2020 3:30 PM
VII.	CALENDAR REVIEW / DIRECTOR ATTENDANCE REPORTS
	The respective board members reported on their District activities for the period of May 20 through June 2, 2020
	A.	Board Calendar Review (Perkins)
		Ms. Perkins reviewed the Board’s EMWD calendar and special events for June through August 2020
	B.	Meetings (Corona)
		1.	Temecula Student of the Year - May 21
	C.	Meetings (Paule)
		1.	Bi-Monthly Update Meeting with Deputy General Manager Nomura - June 1
	D.	MWD Meetings (Record)
		1.	Standing Committee Meetings - May 26
	E.	Meetings (Slawson)
		1.	Wake Up Moreno Valley Breakfast Meeting - May 27
			*Director Slawson noted that he participated in this meeting, which was not included in the original published agenda
		2.	Project Agreement 23 Committee Meeting - June 2
			*Director Slawson noted that he participated in this meeting, which was not included in the original published agenda
		3.	Project Agreement 24 Committee Meeting - June 2
			*Director Slawson noted that he participated in this meeting, which was not included in the original published agenda
	F.	Meetings (Sullivan)
		1.	Perris/Menifee Student of the Year Program - May 27
		2.	National Water Resources Association Legislative Webinar - May 28
		3.	Western Riverside Council of Governments Executive Committee - June 1
		4.	Public and Governmental Affairs Update - June 2
		5.	Santa Ana Watershed Project Authority Ambassador Program - June 2
			*Director Sullivan noted that he participated in this meeting, which was not included in the original published agenda
VIII.	DIRECTOR'S COMMENTS / FUTURE AGENDA ITEMS
	None
IX.	CLOSED SESSION
	None
X.	ADJOURNMENT
	There being no further business to come before the Board, President Sullivan adjourned the meeting at 10:17 a.m., to be reconvened on Wednesday, June 17, 2020 at 9:00 a.m.