2020/01/08 09:00 AM Board of Directors Special Meeting - Web Outline - Eastern Municipal Water District, California

Board of Directors
Special Meeting
1/8/2020 9:00 AM
Board Room

2270 Trumble Road Perris, CA 92570

Downloads:

Agenda Only (PDF)

Agenda Packet (PDF)

Minutes (PDF)

	PLEDGE OF ALLEGIANCE
	The Pledge of Allegiance was led by Steven O’Neill.
	CALL TO ORDER
	1.	Roll Call
	INTRODUCTION OF GUESTS - Public Affairs Officer
	Ms. Coady introduced the following guests: Graham Juby, Carollo Engineers; Carlos Cruz, member of the public
I.	PUBLIC COMMENTS
	None
II.	EXECUTIVE REPORTS
	A.	General Manager's ReportItem Updated
			GM Report Printout
	B.	DGMs / AGMs Reports (Kanetis, Nomura, Mouawad, Wall)
		DGM Kanetis noted that the general feedback from Cal/OSHA VPP has been positive thus far. AGM Mouawad noted that LAFCO will be hosting a meeting at EMWD’s offices to review draft financial analysis results associated with the Murrieta FMSR study. Representatives from the City of Murrieta, WMWD, RCWD, and EMWD will be participating in the workshop. AGM Wall noted that the Inland Empire Energy Center is now offline and are actively beginning the process of deconstructing the facility down to 12 feet below grade, which has freed up a substantial amount of recycled water. District staff has reached out to various customers and reallocated an additional 2,700-acre feet of recycled water. He also noted that the media for the biofilter at the Perris Valley Regional Water Reclamation plant is now in port and must clear customs. Once the media has cleared customs, the project will be ready to commence.
III.	CONSENT CALENDAR
	A.	November Meeting Summary and Expense Reports of the Board of Directors and General Manager
			Action/Info Item Printout
		a.	Exhibit A - Meeting Summary and Expense Report, All Board Members
		b.	Exhibit B - Expense Report, General Manager
	B.	Adopt Proposed Resolution Authorizing 2020 Board, Committee and Other Assignments, Including Approval of Memberships and Agency and Outside Organization Representation at Meetings/EventsItem Updated
			Action/Info Item Printout
		a.	Exhibit A - EMWD Committee Assignments
		b.	Exhibit B - Resolution
	C.	Approve and Authorize an Amendment to Agreement with Tetra Tech ($207,281) for Final Design of Wells 201, 202, 203, and 205 Equipping, Pipelines, and Centralized Treatment Facilities, and Additional Appropriation in the Amount of $264,800
		Resolution 2020-001
			Action/Info Item Printout
		a.	Exhibit A - Location Map
		b.	Exhibit B - Proposal
		c.	Exhibit C - Cost Estimate
		d.	Presentation
	D.	Approve and Authorize Reimbursement Agreement with Pulte Homes ($178,900) for the French Valley Recycled Water Pipeline Phase IIIA and Appropriation in the Amount of $198,900
			Action/Info Item Printout
		a.	Exhibit A - Map
		b.	Exhibit B - Cost Estimate
		c.	Presentation
IV.	ITEM CONSIDERED OUTSIDE OF CONSENT CALENDAR
	A.	Approve Board Meeting Minutes
		1.	Minutes of Dec 11, 2019 9:00 AMItem Updated
V.	ACTION CALENDAR
	A.	Approve and Authorize an Agreement with Carollo Engineers ($998,000) for the Final Design of the Moreno Valley Regional Water Reclamation Facility Plant 2B Equipping Project, and Appropriation in the Amount of $1,144,000
		Mr. Jorgensen provided a presentation on this item
			Action/Info Item Printout
		a.	Exhibit A - Site Map
		b.	Exhibit B - Consultant Proposal
		c.	Exhibit C - Cost Estimate
		d.	Presentation
	B.	Approve and Authorize Award of Contract with Carollo Engineers ($674,202) for the Warm Springs Sewage Lift Station Rehabilitation Preliminary Design and Condition Assessment of the Upstream Trunk Sewers, and Appropriation of $1,116,200
		Mr. Jorgensen provided a presentation on this item
			Action/Info Item Printout
		a.	Exhibit A - Location Map
		b.	Exhibit B - Consultant Selection Matrix
		c.	Exhibit C - Consultant Proposal
		d.	Exhibit D - Cost Estimate
		e.	Presentation
	C.	Approve and Authorize the Award of Contracts with J.R. Filanc Construction Company, Incorporated, ($438,962) for the Moreno Valley and Temecula Valley Regional Water Reclamation Facilities Aeration Panel Membrane Replacements, and Hemet Manufacturing Company, Incorporated, dba Genesis Construction, ($484,228) for the Perris Valley Regional Water Reclamation Facility Aeration Panel Membrane Replacements, and Parkson Corporation, for Aeration Membrane Materials ($406,068) for a Total Project Cost Not to Exceed $1,642,000
		Mr. Melendrez provided a presentation for this item
			Action/Info Item Printout
		a.	Exhibit A - Quote
		b.	Exhibit B - Proposal Summary
		c.	Exhibit C - Cost Estimate
		d.	Presentation
VI.	INFORMATION ITEMS / PRESENTATIONS
	None
VII.	RECEIVE AND FILE
	A.	Reports
		1.	Change Orders to Specifications
				Action/Info Item Printout
			a.	Exhibit A - Report
	B.	Committee Meeting Notes
		1.	Minutes of Dec 18, 2019 3:30 PM
		2.	Minutes of Dec 19, 2019 7:30 AM
VIII.	CALENDAR REVIEW / DIRECTOR ATTENDANCE REPORTS
	The respective board members reported on their District activities for the period of December 9, 2019 through January 7, 2020
	A.	Board Calendar Review (Perkins)
		Ms. Perkins reviewed the Board’s EMWD calendar and special events for January through March 2020
	B.	Meetings (Corona)
		1.	Rancho California Water District Board Meeting - December 12
		2.	Update with General Manager - December 12
	C.	Meetings (Paule)
		1.	Building Industry Association Legislative Affairs Committee - December 13
		2.	CalDesal Executive Committee Teleconference - December 16
		3.	Customer Portal Overview - December 19
	D.	MWD Meetings (Record)
		1.	Standing Committee and Board Meetings -
				MWD Update Printout
			a.	Exhibit A - Hydrology Report
		2.	Colorado River Water Users Association Annual Conference - December 11-13
		3.	California Farm Water Coalition Board Meeting - December 16
	E.	EMWD Meetings (Record)
		1.	Association of California Water Agencies - December 3-6
		2.	Update Meeting with General Manager - December 6
		3.	Promotion Ceremony for Brigadier General Melissa Coburn - December 6
		4.	Update Meeting with General Manager - December 17
		5.	Monday Morning Group Presentation - December 18
	F.	Meetings (Slawson)
		1.	Riverside Community College District Foundation Meeting - December 16
		2.	Moreno Valley Chamber of Commerce Meeting - December 18
			Did not attend
IX.	DIRECTOR'S COMMENTS / FUTURE AGENDA ITEMS
	None
X.	CLOSED SESSION
	None
XI.	ADJOURNMENT
	There being no further business to come before the Board, President Sullivan adjourned the meeting at 10:00 a.m., to be reconvened on Wednesday, January 22, 2020 at 9:00 a.m.