PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was led by Laura Nomura.

CALL TO ORDER
1. Roll Call
INTRODUCTION OF GUESTS - Public Affairs Officer

Guests in attendance included the following:

 

Jennifer Farr, Davis Farr LLP; Hayden Hamilton, Rainbow Municipal Water District

I. PUBLIC COMMENTS

None

II. PUBLIC HEARING
A. Approve Eastern Municipal Water District's Revised 2019 Sewer System Management Plan
a. Exhibit A - 2019 Sewer System Management Plan
b. Presentation
III. EXECUTIVE REPORTS
A. General Manager's ReportItem Updated
B. DGMs / AGMs Reports (Kanetis, Nomura, Mouawad, Wall)

DGM Kanetis noted that the lab renovation project is successfully wrapping up.

 

AGM Mouawad noted that excavation of the Mountain Avenue West Replenishment Basin began yesterday.  The plan is to continue hauling dirt over the next several months. 

 

AGM Wall provided a presentation on the sinkhole at the Warm Springs Road Lift Station.

 

IV. CONSENT CALENDAR
A. Approve Board Meeting Minutes
1. Minutes of Nov 20, 2019 9:00 AMItem Updated
B. Approve and Authorize Additional Appropriation ($405,000) to Agreement No. 107862 with Brenntag Pacific, Incorporated, for the Supply of Sodium Hydroxide for a Revised Not-To-Exceed Total of $1,150,000
C. Approve and Authorize Three, Three-Year Agreements with up to Two, One-Year Renewals for Herbicide Application, Weed Abatement, and Landscape Maintenance Services in the Combined, Full-Term, Not-to-Exceed Total of $1,316,000
D. Approve and Authorize the Execution of Project Agreement 25 (One Water One Watershed Program) and Project Agreement 26 (Roundtables and Task Forces) with the Santa Ana Watershed Project Authority; and Designate Alternate Representative to the Project Agreement 24 (Brine Line) Committee
a. Exhibit A - Project Agreement 25
b. Exhibit B - Project Agreement 26
E. Approve and Authorize Reimbursement Agreement with North Murrieta Community, LLC ($107,000) for Abandonment of the Menifee Court Sewer Lift Station, and Additional Appropriation of $105,000
a. Exhibit A - Location Map
b. Exhibit B - Cost Estimate
F. Approve and Authorize a Five-Year Agreement with Aramark Uniform & Career Apparel, LLC to Provide Uniform Services in the Full-Term, Not-to-Exceed Total of $615,000
G. Adopt a Proposed Resolution Updating the Consolidated Schedule of Rates, Fees and Charges

Resolution 2019-123

a. Exhibit A - Resolution
b. Exhibit B – Proposed Consolidated Schedule of Rates, Fees and Charges
H. Approve and Authorize Funds for the Rental of Portable Power Generators in the Amount Not-to-Exceed $300,000
I. October Meeting Summary and Expense Reports of the Board of Directors; Expense Report of the General Manager
a. Exhibit A - Meeting Summary and Expense Report, All Board Members
b. Exhibit B - Expense Summary, General Manager
J. Approve and Authorize an Award of Contract with Kennedy Jenks Consultants, Incorporated, ($229,487) for the Golden Triangle Sewer Infrastructure Project, and Appropriation of $376,900
a. Exhibit A - Site Map
b. Exhibit B - Consultant Proposal
c. Exhibit C - Cost Estimate
d. Presentation
K. Approve and Authorize an Agreement with Dudek ($93,630) for the Design of the Sherman Road Brackish Water Transmission Pipeline Project, and Appropriation in the Amount of $229,630
a. Exhibit A - Location Map
b. Exhibit B - Dudek Proposal
c. Exhibit C - Cost Estimate
d. Presentation
L. Approve Map and Legal Descriptions, and Adopt Two Proposed Resolutions for the Annexation of Parcel Nos. U-31-19-6 and U-32-19-6 to Improvement District Nos. U-31 and U-32 (Richard and Leigh Venhaus)

Resolution 2019-124

Resolution 2019-125

a. Exhibit A - Sewer Resolution
b. Exhibit B - Water Resolution
c. Exhibit C - Legal Description and Map
d. Exhibit D - Directors Map
M. Approve Map and Legal Descriptions, and Adopt Two Proposed Resolutions for the Annexation of Parcel Nos. U-27-19-10 and U-28-19-10 to Improvement District Nos. U-27 and U-28 (Duke Realty, LP)

Resolution 2019-126

Resolution 2019-127

a. Exhibit A - Sewer Resolution
b. Exhibit B - Water Resolution
c. Exhibit C - Legal Description and Map
d. Exhibit D - Directors Map
N. Approve Map and Legal Descriptions, and Adopt Two Proposed Resolutions for the Annexation of Parcel Nos. U-27-19-11 and U-28-19-11 to Improvement District Nos. U-27 and U-28 (Interinsurance Exchange of the Automobile Club)

Resolution 2019-128

Resolution 2019-129

 

a. Exhibit A - Sewer Resolution
b. Exhibit B - Water Resolution
c. Exhibit C - Legal Description and Map
d. Exhibit D - Directors Map
V. ACTION CALENDAR
A. Receive and Accept the Comprehensive Annual Financial Report and the Assessment District Nos. 5, 7, 8, and 12 Financial Statements of the Eastern Municipal Water District for the Fiscal Year Ended June 30, 2019

Mr. Turner and Ms. Farr provided a presentation on this item

1. Exhibit A - Comprehensive Annual Financial Report
2. Exhibit B - AU-C Section 260 Letter
3. Exhibit C - Yellowbook Opinion
4. Exhibit D - Assessment District FS
5. Exhibit E - AU-C Section 260 Letter - ADs
6. Exhibit F - GANN Limit AUP Report
B. Approve and Authorize Award of Contract with Hemet Manufacturing Company, Incorporated, dba Genesis Construction ($869,777) for the Installation of Engineered Media for the Perris Valley Regional Water Reclamation Facility Biofilter Media Replacement Project

Mr. Melendrez provided a presentation on this item

a. Exhibit A - Proposal Summary
b. Exhibit B - Genesis Construction Proposal
c. Exhibit C - Cost Estimate
d. Presentation
C. Adopt a Resolution in Support of a Proposed Reorganization by Rainbow Municipal Water District and Fallbrook Public Utility District and Their Filing of Applications with the Local Agency Formation Commission for Such Purpose

Resolution 2019-130

DGM Kanetis provided an oral presentation on this item.

Mr. Hamilton addressed the Board and expressed his support for this item.

a. Exhibit A - Resolution
D. Approve and Authorize an Award for a Board Room Electronics Upgrade in an Amount Not to Exceed $135,000

Mr. Malone provided a presentation on this item

a. Presentation
E. Approve and Authorize Renewal of Consulting Contract for Representation in Sacramento with Niemela Pappas & Associates Not to Exceed $10,000 Per Month for the Contract Period

Ms. Coats provided an oral presentation on this item

a. Exhibit A - Proposal
F. Adopt a Proposed Resolution Approving Cost of Living Adjustments (COLA) to Salary Schedules of Ranges and Classification and Salary Schedules

Resolution 2019-131

Ms. Zamora provided an oral presentation on this item

a. Exhibit A - Resolution
b. Exhibit B - Supervisory and Confidential Salary Schedule of Ranges
c. Exhibit C - Supervisory and Confidential Classification and Salary Schedule
d. Exhibit D - Represented Salary Schedule of Ranges
e. Exhibit E - Represented Classification and Salary Schedule
VI. INFORMATION ITEMS / PRESENTATIONS
A. Financial Operating and Capital Highlights Through the First Quarter of Fiscal Year 2019-20

Mr. Turner provided a presentation on this item

a. Exhibit A - 1st Quarter Fiscal Year 2019-20 Financial and Operating Highlights Report
b. Presentation
VII. RECEIVE AND FILE
A. Reports
1. Change Orders to Specifications
a. Exhibit A - Report
2. Public and Governmental Affairs Highlights and Legislative Updates
a. Exhibit A - PGA Highlights
b. Exhibit B - Federal Matrix
3. Employee Reimbursement of at Least $100 (AB1542) for October 2019
a. Exhibit A - List of Reimbursements for October 2019
4. Treasurer's Report for October 2019
a. Exhibit A - Treasurer's Report for October 2019
b. Exhibit B - Portfolio Charts for October 2019
5. Post Audit of Checks for the Month of October 2019
a. Exhibit A - Wires Out for October 2019
b. Exhibit B - Check Register for October 2019
6. Contracts Executed on Behalf of the District for October 2019
a. Exhibit A - Report
7. Human Resources Staffing Status Update for October 2019
a. Exhibit A - Human Resources Staffing Status Report - October
8. Receive Senate Bill 165 Annual Accountability Report for All Applicable Community Facilities Districts
a. Exhibit A - 2019 EMWD SB 165 Report
9. Quarterly Risk Management and Legal Fees Through the Fourth Quarter, Fiscal Year 2018-19
a. Exhibit A - 4th Qtr FY 2018-19 Premiums
b. Exhibit B - 4th Qtr FY 2018-19 Closed Claims
B. Committee Meeting Notes
1. Minutes of Nov 21, 2019 7:30 AM
2. Minutes of Nov 26, 2019 3:30 PM
3. Minutes of Dec 9, 2019 7:30 AM
VIII. CALENDAR REVIEW / DIRECTOR ATTENDANCE REPORTS

The respective board members reported on their District activities for the period of November 25 through December 10, 2019

 

A. Board Calendar Review (Zelaya)

Ms. Zelaya reviewed the Board’s EMWD calendar and special events for December

2019 through February 2020

B. Meetings (Corona)
1. Outreach Meeting with April Coady - November 25
C. Meetings (Paule)
1. Hemet-San Jacinto Watermaster Meeting - November 25
2. Cucamonga Valley Water District Board Meeting - November 26
3. Bi-Monthly Update with Deputy General Manager Nomura - December 2
4. CalDesal Board Meeting - December 4
5. Association of California Water Agencies Fall Conference - December 4-6
D. Meetings (Slawson)
1. Moreno Valley Region Economic and Workforce Development Summit - November 22
2. Monthly Update with General Manager - November 25
3. Western Riverside Council of Governments Executive Committee - December 2

Did not attend

4. Association of California Water Agencies Fall Conference - December 4-6
E. Meetings (Sullivan)
1. Tour and Briefing with Colonel Coburn - November 25
2. Festival of Trees Gala - November 26
3. Monthly Update with General Manager - November 27
4. Association of California Water Agencies Fall Conference - December 3-5
5. Monthly Update with General Manager - December 10
6. Perris North Groundwater Basin Meeting - December 10
IX. DIRECTOR'S COMMENTS / FUTURE AGENDA ITEMS

None

X. CLOSED SESSION
A. Quarterly Risk Management and Legal Fees Through the Fourth Quarter, Fiscal Year 2018-19 (Hefley)

Anticipated Litigation

Government Code Section 54956.9(b)

Significant Exposure to Litigation (15 claims)

 

Discussion was held, no formal action taken

B. Potential Litigation (One case)

Conference with Legal Counsel

Government Code Section 54956.9

 

On a motion by Director Paule and seconded by Director Corona, the Board

unanimously voted to reject all claims from Angelina Ayala, Phyllis Scott, Steven Shipe, Mary Shogren, Rodney Topkov, Klara Toth, and Appolonia Ugonna.

 

 

 

XI. ADJOURNMENT

There being no further business to come before the Board, President Sullivan adjourned the meeting at 11:09 a.m., to be reconvened on Wednesday, January 8, 2020 at 9:00 a.m.