2019/11/20 09:00 AM Board of Directors Regular Meeting - Web Outline - Eastern Municipal Water District, California

Board of Directors
Regular Meeting
11/20/2019 9:00 AM
Board Room

2270 Trumble Road Perris, CA 92570

Downloads:

Agenda Only (PDF)

Agenda Packet (PDF)

Minutes (PDF)

	PLEDGE OF ALLEGIANCE
	The Pledge of Allegiance was led by Director Record
	CALL TO ORDER
	1.	Roll Call
	INTRODUCTION OF GUESTS - Public Affairs Officer
	Guests included: Jen Petherick and Kevin Ross, TerraVerde; Jim Gray, Rafaela Palacios, Lenore DeJesus, Antonia Mateo, Jose Florez, and Mary Jo Ramirez, California Family Life Center; Caroline Garcia, Riverside County EDA Workforce
I.	PUBLIC COMMENTS
	None
II.	RECOGNITIONS
	A.	Youth Ecology Corps Recognition (Freetage)
		Mr. Freetage presented each participant with a certificate and thanked the EMWD Board of Directors, management, and supervisors for their support
	B.	Eastern Municipal Water District's 2019 Water Champion
		Ms. Coats announced that EMWD is pleased to honor and recognize Senator Dianne Feinstein as the 2019 EMWD Water Champion
			Action/Info Item Printout
		a.	Proclamation - Senator Dianne Feinsteine, 2019 Water Champion
		b.	Certificate of Appreciation - John Watts
	C.	Supplier of the Year Recognition (Howell)
		Mr. Teague presented the Supplier of the Year award to TerraVerde
III.	EXECUTIVE REPORTS
	A.	General Manager's ReportItem Updated
			GM Report Printout
	B.	DGMs / AGMs Reports (Kanetis, Nomura, Mouawad, Wall)
		DGM Nomura noted that the District has successfully launched EMWD’s Customer Self-Service Portal “My Account” to 47 employees that are District customers. This soft launch will assist with proactive planning and communication in preparation for Phase 1 go-live in January 2020. AGM Mouawad noted that the status of the Perris Valley Pipeline project is in final design by The Metropolitan Water District. Advertising for project construction will be mid-2020 with completion by mid-2022.
IV.	CONSENT CALENDAR
	A.	Approve Board Meeting Minutes
		1.	Minutes of Nov 6, 2019 9:00 AMItem Updated
	B.	Adopt the Proposed Resolution Amending the EMWD Administrative Code for Incorporating Certain Fees-for-Service in the District's Schedule of Rates, Fees, and Charges
		Resolution 2019-116
			Action/Info Item Printout
		a.	Exhibit A - Resolution to Adopt Schedule of Rates, Fees and Charges
		b.	Exhibit B - Proposed Consolidated Schedule of Rates, Fees and Charges
		c.	Presentation
	C.	Adopt the Proposed Resolution Establishing and Amending Classification and Salary Schedules
		Resolution 2019-117
			Action/Info Item Printout
		a.	Exhibit A - Resolution
		b.	Exhibit B - Supervisory and Confidential Salary Schedule of Ranges
		c.	Exhibit C - Supervisory and Confidential Classifications and Salary Schedule
		d.	Exhibit E - Represented Salary Schedule of Ranges
		e.	Exhibit D - Represented Classifications and Salary Schedule
	D.	Adopt a Proposed Resolution of the Board of Directors of Eastern Municipal Water District Approving a Joint Community Facilities Agreement as to Form with the City of Menifee Relating to City of Menifee Community Facilities District No. 2019-1 (Meadow Run)
		Resolution 2019-118
			Action/Info Item Printout
		a.	Exhibit A - Resolution Approving a Joint Community Facilities Agreement
		b.	Exhibit B - Joint Community Facilities Agreement
		c.	Exhibit C - Boundary Map
	E.	Adopt Two Proposed Resolutions of Intention of the Board of Directors of Eastern Municipal Water District in Connection with the Establishment of Community Facilities District No. 2017-79 (Eagle Crest)
		Resolution 2019-119 Resolution 2019-120
			Action/Info Item Printout
		a.	Exhibit A - Resolution of Intention to Establish CFD 2017-79
		b.	Exhibit B - Resolution of Intention to Incur Bonded Indebtedness CFD 2017-79
		c.	Exhibit C - Joint Community Facilities Agreement CFD 2017-79
		d.	Exhibit D - Preliminary Formation Analysis
		e.	Exhibit E - Location Map
	F.	Approve Map and Legal Description, and Adopt a Proposed Resolution for the Annexation of Parcel No. U-8-19-2 to Improvement District No. U-8 (Twisted Tendril Vineyard, LLC)
		Resolution 2019-121
			Action/Info Item Printout
		a.	Exhibit A - Sewer Resolution
		b.	Exhibit B - Legal Description and Map
		c.	Exhibit C - Directors Map
	G.	Approve Map and Legal Description, and Adopt a Proposed Resolution for the Annexation of Parcel No. U-8-19-3 to Improvement District No. U-8 (Twisted Tendril Vineyard, LLC)
		Resolution 2019-122
			Action/Info Item Printout
		a.	Exhibit A - Sewer Resolution
		b.	Exhibit B - Legal Description and Map
		c.	Exhibit C - Directors Map
	H.	Approve and Authorize an Amendment to the Agreement with Jacobs Engineering Group, Inc. ($240,353) for Hydrogeological Support Services
			Action/Info Item Printout
		a.	Exhibit A - Initial Proposal
		b.	Exhibit B - Amended Proposal
		c.	Presentation
	I.	Approve and Authorize the Murrieta Mitigation Property Conservation Easement with Rivers and Lands Conservancy
			Action/Info Item Printout
		a.	Exhibit A - Conservation Easement Draft
		b.	Exhibit B - Cost Breakdown
		c.	Presentation
	J.	Approve and Authorize Agreement with Environmental Science Associates ($62,590) for the Development of a Climate Action Plan, and Appropriation of $62,590
			Action/Info Item Printout
		a.	Exhibit A - Proposal
		b.	Presentation
	K.	Approve and Authorize Easement Acquisition ($46,165) in City of Menifee for the Murrieta Road Transmission Pipeline Improvement, Phase I Project
			Action/Info Item Printout
		a.	Presentation
	L.	Approve CEQA Initial Study/Mitigated Negative Declaration for Judson Potable Water Storage Tank and Transmission Pipeline Project
			Action/Info Item Printout
		a.	Exhibit A - Location Map
		b.	Exhibit B - Final IS-MND
		c.	Presentation
	M.	Approve CEQA Initial Study/Mitigated Negative Declaration for Sky Canyon Sewer Main Extension Project
			Action/Info Item Printout
		a.	Exhibit A - Location Map
		b.	Exhibit B - Final IS-MND
		c.	Presentation
V.	ACTION CALENDAR
	A.	Approve and Authorize Agreement with Helix Environmental Planning ($213,986) for the Purified Water Replenishment Project Environmental Impact Report and Appropriation of $213,986
		Mr. Javier provided a presentation for this item
			Action/Info Item Printout
		a.	Exhibit A - Firm Selection Evaluation
		b.	Exhibit B - Helix EIR Proposal
		c.	Presentation
	B.	Approve and Authorize Administrative Award of Contracts for the Perris II Reverse Osmosis Treatment Facility Monitoring and Reporting Plan Pilot Study, and Appropriation of $179,815
		Mr. Javier provided a presentation for this item
			Action/Info Item Printout
		a.	Exhibit A - Pilot Study
		b.	Exhibit B - Cost Breakdown
		c.	Presentation
	C.	Approve and Authorize the Outdoor Water Use Efficiency Program
		Mr. Carney provided a presentation on this item
			Action/Info Item Printout
		a.	Presentation
	D.	Approve and Authorize West San Jacinto Basin Groundwater Monitoring Program for Calendar Year 2020 and Appropriation of $274,887
		Ms. Gray provided a presentation on this item
			Action/Info Item Printout
		a.	Exhibit A - Cost Estimate
		b.	Presentation
	E.	Approve and Authorize an Agreement with the Hemet-San Jacinto Watermaster to Perform Monitoring Program Services for Calendar Year 2020 and Appropriation of $194,102
		Ms. Gray provided a presentation on this item
			Action/Info Item Printout
		a.	Exhibit A - Cost Estimate
VI.	INFORMATION ITEMS / PRESENTATIONS
	A.	Customer Information and Billing System Replacement Informational Update
		Mr. Howell and Mr. Kamweru provided a presentation on this item
			Action/Info Item Printout
		a.	Presentation
	B.	Santa Ana River Conservation and Conjunctive Use Program (SARCCUP) Program Update
		Mr. Powell provided a presentation on this item
			Action/Info Item Printout
		a.	Exhibit A - Operational Term Sheet
		b.	Presentation
	C.	State Legislative UpdateItem Updated
		Ms. Coats provided an oral presentation on this item
			Action/Info Item Printout
		a.	Exhibit A - Annual Legislative Report
VII.	RECEIVE AND FILE
	A.	Reports
		1.	Public and Governmental Affairs Highlights and Legislative Updates
				Action/Info Item Printout
			a.	PGA Highlights
			b.	Exhibit B - Federal Matrix
			c.	Exhibit C - State Matrix
		2.	Treasurer's Report for August 2019
				Treasurer Report Printout
			a.	Exhibit A - Treasurer's Report for August 2019
			b.	Exhibit B - Portfolio Charts for August 2019
		3.	Treasurer's Report for September 2019
				Treasurer Report Printout
			a.	Exhibit A - Treasurer's Report for September 2019
			b.	Exhibit B - Portfolio Charts for September 2019
		4.	Employee Reimbursement of at Least $100 (AB1542) for September 2019
				Action/Info Item Printout
			a.	Exhibit A - List of Reimbursements for September 2019
		5.	Post Audit of Checks for the Month of September 2019
				Post Audit of Checks Report Item Printout
			a.	Exhibit A - Wires Out for September 2019
			b.	Exhibit B - Check Register for September 2019
		6.	Contracts Executed on Behalf of the District for September 2019
				Action/Info Item Printout
			a.	Exhibit A - Report
		7.	Human Resources Staffing Status Update for September 2019
				Action/Info Item Printout
			a.	Exhibit A - Human Resources Staffing Status Update - September 2019
		8.	Third Quarter Report on Activities Related to Program Management of Community Facilities Districts and Assessment Districts
				Action/Info Item Printout
			a.	Exhibit A - Quarterly Report 2019 Q3
			b.	Exhibit B - EMWD CFD Admin Committee Action Item Summary
			c.	Exhibit C - Quarterly Admin Committee AD-CFD Status Report October 2019
			d.	Exhibit D - Third Quarter Call Log
			e.	Exhibit E - EMWD FY 18-19 Delinquency Summary 7-30-19
			f.	Exhibit F - Location Maps
	B.	Committee Meeting Notes
		1.	Minutes of Nov 7, 2019 4:15 PM
VIII.	CALENDAR REVIEW / DIRECTOR ATTENDANCE REPORTS
	The respective board members reported on their District activities for the period of October 3 through November 19, 2019
	A.	Board Calendar Review (Perkins)
		Ms. Perkins reviewed the Board’s EMWD calendar and special events for November 2019 through January 2020
	B.	Meetings (Corona)
		1.	Rancho California Water District Board Meeting - November 14
	C.	MWD Meetings (Record)
		1.	Special Board Meeting - November 12
	D.	EMWD Meetings (Record)
		1.	Standing Committee and Board Meetings -
				MWD Update Printout
			a.	Exhibit A - Hydrology Report
		2.	Diamond Valley Lake Memorandum of Intent Implementation Committee - November 13
		3.	Update with General Manager - November 13
	E.	Meetings (Paule)
		1.	Meeting with Craig Hughes, Audubon Society - November 7
		2.	CalDesal Regulatory Work Group Conference Call - November 7
		3.	French Valley Air Show - November 9
		4.	6th Annual Business Outreach Luncheon - November 13
		5.	CalDesal Executive Committee Teleconference - November 18
		6.	Domenigoni Basin Group - November 18
		7.	Annual Raincross Trophy Dinner Honoring Fourth Air Force (District Sponsored) - November 19
		8.	Murrieta/Wildomar Chamber of Commerce Economic Outlook - November 20
	F.	Meetings (Slawson)
		1.	Riverside Community College Annual President's Dinner - November 7
		2.	Riverside Community College District Foundation Meeting – November 19
	G.	Meetings (Sullivan)
		1.	National Water Resources Association Annual Conference - November 6-8
		2.	6th Annual Business Outreach Luncheon - November 13
		3.	Initial Meeting to Introduce the Inland Center for Sustainable Development - November 14
		4.	Santa Ana Watershed Project Authority Commission Meeting - November 19
		5.	Annual Raincross Trophy Dinner Honoring Fourth Air Force (District Sponsored) - November 19
IX.	DIRECTOR'S COMMENTS / FUTURE AGENDA ITEMS
X.	CLOSED SESSION
	Legal Counsel noted that the need to take action arose subsequent to the posting of the agenda. On a motion by Director Paule and seconded by Director Record, the Board voted unanimously to add item X.B. Potential Litigation (One case), Conference with Legal Counsel, Government Code Section 54956.9 to the agenda.
	A.	Martz v Eastern Municipal Water District
		Riverside County Superior Court – Case #RIC1901886 Existing Litigation Government Code Section 54956.9 Discussion was held, no formal action taken
	B.	Potential Litigation (One case)
		Conference with Legal Counsel Government Code Section 54956.9 On a motion by Director Paule and seconded by Director Slawson, the Board unanimously voted to reject all claims from Mary Shogren, Steven Shipe, Appolonia Ugonna, Phyllis Scott, Angelina Ayala, Rodney Topkov, and Klara Toth.
XI.	ADJOURNMENT
	There being no further business to come before the Board, President Sullivan adjourned the meeting at 11:56 a.m., to be reconvened on Wednesday, December 11, 2019 at 9:00 a.m.