2019/08/21 09:00 AM Board of Directors Regular Meeting - Web Outline - Eastern Municipal Water District, California

Board of Directors
Regular Meeting
8/21/2019 9:00 AM
Board Room

2270 Trumble Road Perris, CA 92570

Downloads:

Agenda Only (PDF)

Agenda Packet (PDF)

Minutes (PDF)

	PLEDGE OF ALLEGIANCE
	The Pledge of Allegiance was led by Director Corona.
	CALL TO ORDER
	1.	Roll Call
	INTRODUCTION OF GUESTS - Public Affairs Officer
	Guests in attendance included: John Monsen, National Parks Conservation Association; Dean Wetter, Valley-Wide Recreation and Parks District; Rafaela Palacios, Jose Florez, Jim Gray, Greg Suon, Lenore DeJesus, California Family Life Center; John Sisley, UA Local 364 Plumbers & Pipefitters
I.	PUBLIC COMMENTS
	Mr. Monsen addressed the Board and provided his comments on SB 307 as it relates to the Cadiz Water Project.
II.	RECOGNITIONS
	A.	Youth Ecology Corps Recognition (Freetage)
III.	EXECUTIVE REPORTS
	A.	General Manager's ReportItem Updated
			GM Report Printout
	B.	DGMs / AGMs Reports (Kanetis, Nomura, Mouawad, Wall)
		AGM Wall noted that last May, the Board approved two contracts for odor control chemicals for three large sewage lift stations. The contract requires that one of the vendors demonstrate the ability to control odors. The vendor has been working diligently towards that goal but thus far has been unable to meet the specifications for limiting hydrogen sulfide gas. Staff has been working with the vendor to see if modifications can be made with the dosage of the chemicals. Staff will continue to be proactive and address any odors.
IV.	CONSENT CALENDAR
	A.	Approve Board Meeting Minutes
		1.	Minutes of Aug 7, 2019 9:00 AM
	B.	Approve and Authorize a Two-Year Agreement with Aqua-Metric Sales Company, in the Full Term, Not-to-Exceed Total of $2,587,000 for the Purchase and Supply of Automated Metering Infrastructure (AMI) Meters and Appurtenances
			Action/Info Item Printout
	C.	Approve and Authorize the Declaration of Surplus Equipment
			Action/Info Item Printout
	D.	Approve Map and Legal Description, and Adopt a Proposed Resolution for the Annexation of Parcel No. U-30-19-1 to Improvement District No. U-30 (Efren Orozco Avila)
		Resolution 2019-084
			Action/Info Item Printout
		a.	Exhibit A - Water Resolution
		b.	Exhibit B - Legal Description and Map
		c.	Exhibit C - Directors Map
	E.	Approve Map and Legal Descriptions, and Adopt Two Proposed Resolutions for the Annexation of Parcel Nos. U-27-19-6 and U-28-19-6 to Improvement District Nos. U-27 and U-28 (Prologis, L.P.)
		Resolution 2019-085 Resolution 2019-086
			Action/Info Item Printout
		a.	Exhibit A - Sewer Resolution
		b.	Exhibit B - Water Resolution
		c.	Exhibit C - Legal Description and Map
		d.	Exhibit D - Directors Map
	F.	Approve Map and Legal Descriptions, and Adopt Two Proposed Resolutions for the Annexation of Parcel Nos. U-31-19-4 and U-32-19-4 to Improvement District Nos. U-31 and U-32 (Josefina Mayoral)
		Resolution 2019-087 Resolution 2019-088
			Action/Info Item Printout
		a.	Exhibit A - Sewer Resolution
		b.	Exhibit B - Water Resolution
		c.	Exhibit C - Legal Description and Map
		d.	Exhibit D - Directors Map
	G.	Approve Map and Legal Description, and Adopt a Proposed Resolution for the Annexation of Parcel No. U-30-19-2 to Improvement District No. U-30 (Andres Lopez and Andres Moreno Williams)
		Resolution 2019-089
			Action/Info Item Printout
		a.	Exhibit A - Water Resolution
		b.	Exhibit B - Legal Description and Map
		c.	Exhibit C - Directors Map
	H.	Approve Map and Legal Descriptions, and Adopt Two Proposed Resolutions for the Annexation of Parcel Nos. U-27-19-7 and U-28-19-7 to Improvement District Nos. U-27 and U-28 (Gerald W. Kohutek)
		Resolution 2019-090 Resolution 2019-091
			Action/Info Item Printout
		a.	Exhibit A - Sewer Resolution
		b.	Exhibit B - Water Resolution
		c.	Exhibit C - Legal Description and Map
		d.	Exhibit D - Directors Map
	I.	Approve Map and Legal Description, and Adopt a Proposed Resolution for the Annexation of Parcel No. U-22-19-1 to Improvement District No. U-22 (Halle Properties, LLC)
		Resolution 2019-092
			Action/Info Item Printout
		a.	Exhibit A - Sewer Resolution
		b.	Exhibit B - Legal Description and Map
		c.	Exhibit C - Directors Map
V.	ACTION CALENDAR
	Director Sullivan noted that he had a potential conflict with Item V.C. Approve and Authorize Water Supply Assessment for Winchester Hills SP 293, Area 109/210 in Accordance with the Provisions of Senate Bill 610 and Senate Bill 221. Director Sullivan then proceeded to exit the meeting while this item was discussed and voted on.
	A.	Approve and Authorize a Five-Year Agreement with ABM Industries, Incorporated, in the Not-To-Exceed, Full-Term Total of $1,830,000
		Mr. Howell provided an oral presentation on this item
			Action/Info Item Printout
	B.	Approve and Authorize Amendment to Standard Form of Accelerated Retrofit Program Funding Agreement
		Mr. Wuerth provided a presentation on this item
			Action/Info Item Printout
		a.	Exhibit A - Recycled Water Conversion Agreement Template
		b.	Presentation
	C.	Approve and Authorize Water Supply Assessment for the Winchester Hills SP 293, Areas 109/210 in Accordance with the Provisions of Senate Bill 610 and Senate Bill 221
		Ms. Voelz Alexander provided a presentation on this item
			Action/Info Item Printout
		a.	Exhibit A - Water Supply Assessment
		b.	Presentation
VI.	INFORMATION ITEMS / PRESENTATIONS
	A.	Recycled Water Cost of Service and Rates
		Mr. Turner provided a presentation on this item
			Action/Info Item Printout
		a.	Presentation
	B.	EM-11 Water Transmission System Update
		Ms. Barraza provided a presentation on this item
			Action/Info Item Printout
		a.	Presentation
	C.	State Legislation Update (Coady/Coats)
		Ms. Coats provided an oral presentation for this item
VII.	RECEIVE AND FILE
	A.	Reports
		1.	West San Jacinto Groundwater Management Area 2018 Annual Report
				Action/Info Item Printout
			a.	Exhibit A - Report
			b.	Presentation
		2.	Second Quarter Report on Activities Related to Program Management of Community Facilities Districts and Assessment Districts
				Action/Info Item Printout
			a.	Exhibit A - Quarterly Report 2019 Q2
			b.	Exhibit B - EMWD CFD Admin Committee Action Item Summary 7.24.2019
			c.	Exhibit C - Quarterly Administrative Committee AD-CFD Status Report July 2019
			d.	Exhibit D - Second Quarter Call Log
			e.	Exhibit E - EMWD FY 18-19 Delinquency Summary 6-30-19
			f.	Exhibit F - Location Maps
		3.	Public and Governmental Affairs Highlights and Legislative Updates
				Action/Info Item Printout
			a.	Exhibit A - Highlights
			b.	Exhibit B - Federal Matrix
			c.	Exhibit C - State Matrix
		4.	Employee Reimbursement of at Least $100 (AB1542) for June 2019
				Action/Info Item Printout
			a.	Exhibit A - List of Reimbursements for June 2019
		5.	Treasurer's Report for June 2019
				Treasurer Report Printout
			a.	Exhibit A - Treasurer's Report for June 2019
			b.	Exhibit B - Portfolio Charts for June 2019
		6.	Post Audit of Checks for the Month of June 2019
				Post Audit of Checks Report Item Printout
			a.	Exhibit A - Wires Out for June 2019
			b.	Exhibit B - Check Register for June 2019
		7.	Contracts Executed on Behalf of the District for June 2019
				Action/Info Item Printout
			a.	Exhibit A - Report
		8.	Human Resources Staffing Status Update for June 2019
				Action/Info Item Printout
			a.	Exhibit A - Human Resources Staffing Status Update - June 2019
	B.	Committee Meeting Notes
		1.	Minutes of Aug 8, 2019 3:30 PM
		2.	Minutes of Aug 14, 2019 7:30 AM
VIII.	CALENDAR REVIEW / DIRECTOR ATTENDANCE REPORTS
	The respective board members reported on their District activities for the period of July 17 through August 20, 2019.
	A.	Board Calendar Review (Perkins)
		Ms. Perkins reviewed the Board’s EMWD calendar and special events for August through October 2019
	B.	Meetings (Corona)
		1.	Triangle Development Murrieta - Wastewater Submittal Review - July 23
		2.	Rancho California Water District Board Meeting - August 8
		3.	Update with General Manager - August 12
	C.	Meetings (Paule)
		1.	Urban Water Institute 26th Annual Conference - August 15-16
		2.	CalDesal Executive Committee Teleconference - August 19
			Did not participate
		3.	Watermaster Treasurer Review Meeting - August 19
	D.	MWD Meetings (Record)
		1.	Standing Committee and Board Meetings -
				MWD Update Printout
			a.	Exhibit A - Hydrology Report
	E.	EMWD Meetings (Record)
		1.	Update with General Manager - August 8
	F.	Meetings (Slawson)
		1.	Councilmember David Marquez Event - August 10
		2.	Santa Ana Watershed Project Authority Commission Meeting - August 20
	G.	Meetings (Sullivan)
		1.	Local Agency Formation Commission Murrieta Division Municipal Services Review - July 17
		2.	National Water Resources Association Finance Committee Budget Teleconference - July 26
		3.	Association of California Water Agencies and National Water Resources Association Pre-Conference Coordination Call - July 30
		4.	Update Meeting with General Manager - July 31
		5.	Quail Valley Ribbon Cutting Event - July 31
		6.	National Water Resources Association Organization Teleconference - August 2
		7.	National Water Resources Association Western Water Seminar - August 6-9
		8.	Urban Water Institute 26th Annual Conference - August 15
		9.	EMWD Briefing and Desalination Complex Tour with Gulf Coast Water Authority - August 20
IX.	DIRECTOR'S COMMENTS / FUTURE AGENDA ITEMS
	Director Record noted that he would like an update on the removal of non-functional turf to be brought back to the Board at a future meeting.
X.	CLOSED SESSION
	None
XI.	ADJOURNMENT
	There being no further business to come before the Board, President Sullivan adjourned the meeting at 11:07 a.m., to be reconvened on Wednesday, September 4, 2019 at 9:00 a.m.