Eastern Municipal Water District
California

Action/Info Item
4383

Approve and Authorize the Addition of Funds for As Needed Water Booster and Storage Facility Plan Checking Services in the Amount of $180,000 for a Revised, Not-To-Exceed, Category Total of $305,000

Information

Department:Contracts (for Engineering Items)Sponsors:
Category:Action/Info ItemMeeting Workflows:Board O&E Committee Workflow

Attachments

  1. Printout

Background

As part of Eastern Municipal Water District’s biennial competitive solicitation process, the consultants referenced herein were selected as a result of Request for Qualifications (RFQ) No. 3133 for As-Needed Plan Checking Services.  These services consist of three distinct components: Linear Pipelines, Water Booster and Storage Facilities, and Sewage Lift Stations. The selected firms support the Development Services Department and interface directly with the development community.

 

On March 20, 2019, the Board approved and authorized two-year agreements for the Water Booster Station and Storage Facility category of plan check services in the combined total of $100,000.  Krieger & Stewart of Riverside, California, and Harris & Associates of Rancho Cucamonga, California, were recommended for award.

 

Services in this category of service include the review of hydraulic calculations, pump selection, pipe sizing, structural and architectural design, electrical and control design, and construction administration related tasks.

 

Plan checking assignments in this category of service are driven by development activity.  Proposed projects may be inactive for many years before plans advance toward construction. At the time of contract award in March of 2019 only one project, the Cove Hydropneumatic Booster Station, was known to be progressing.  As additional activity has since occurred, Development Services staff initiated an administrative increase of funds in the amount of $25,000 in accordance with District policy and has identified that additional funds are required to support plan checking needs through contract expiration on March 31, 2021.

 

Water Booster and Storage Facility assignments issued during the first year of the two-year term include:

 

·         Belle Terre Tank

·         Ridgemoor Booster Station Upgrade

·         The Cove Hydropneumatic Booster Station

·         Quail III Tank Projects

 

Known projects that may require plan checking services within the second year of the contract term include:

 

·         Skiland Ponds Soil Export

·         1919 Pressure Zone Tank

·         Golden Meadows Tank

 

Category expenditures and commitments through May of 2020 and the recommended addition of funds are identified in the table below:

 

 

Category

Board Authorized Category Total

Administrative Increase- March 2020

Recommended Addition of Funds

Revised Not-to-Exceed Total

Water Booster & Storage Facilities

$100,000

$25,000

$180,000

$305,000

 

Invoices for As-Needed Plan Check Services: Water Boosters & Storage Facilities are reviewed by both Development Services and Contracts staff prior to approval to ensure compliance with each consultant’s schedule of hourly fees as provided in response to RFQ No. 3133.

 

Financial/Strat Plan/Enviro

FINANCIAL IMPACT:

These services will be paid by developers and Capital Project Budgets.

 

STRATEGIC PLANNING GOAL/OBJECTIVE:

Deliver the highest quality products and services in a cost-effective and efficient manner by leveraging workforce, technology, and business partnerships to implement industry-leading processes and practices.

 

ENVIRONMENTAL IMPACT:

This item is not a project as defined in the California Environmental Quality Act Code of Regulations, Title 14, Chapter 3, Section 15378.

Recommendation

Approve and Authorize the Addition of Funds for As Needed Water Booster and Storage Facility Plan Checking Services in the Amount of $180,000 for a Revised, Not-To-Exceed, Category Total of $305,000.

Meeting History

May 28, 2020 3:30 PM  Board Operations and Engineering Committee Regular Meeting
draft Draft
RESULT:RECOMMENDED FOR APPROVAL
Jun 3, 2020 9:00 AM  Board of Directors Regular Meeting
draft Draft
RESULT:APPROVED [UNANIMOUS]
MOVER:Stephen J. Corona, Board Member
SECONDER:Philip E. Paule, Vice President
YES:Ronald W. Sullivan, Philip E. Paule, Stephen J. Corona, Randy A. Record, David J. Slawson